The Best Work Instruction Software of 2025

Why use SafetyCulture?

SafetyCulture offers the best digital work instruction software today, thanks to practical applications like easy-to-follow templates that users can review before performing specific tasks in the workplace. Aside from the sequential outline of the process, these templates also include work related-hazards, safety protocols, and emergency plans. This is also one of the few platforms that offer work instruction software free of charge, with a particular version for small teams.

Features:

• Explore the extensive Public Library that stores thousands of specific checklists, forms, and templates for well-ordered daily operations.

• Share new or updated instruction templates with digitized workflows.

• Use API and integrations to streamline workflows and related instruction and pull relevant information from external repositories.

• Flag issues encountered in a particular process using QR codes, properly document these with photos and videos, and immediately disseminate the report to the rest of the team.

• Assign actions quickly to resolve issues, such as changing a step in the process for improvement.

Why use Dozuki?

Dozuki’s manufacturing work instruction software is highly-favored in numerous industries, including heavy equipment, food and beverage, and pharmaceuticals with biotechnology. This app can reduce changeover times, employee onboarding times, and overall labor costs.

Features:

• Automated workflows

• In-line data capture with quality checks

• Standards training

Why use Poka?

This platform facilitates the building and sharing of standards across numerous teams. Over a thousand companies all over the world have benefited from their Training Within Industry (TWI) lessons which complement standard operating procedures.

Features:

• Multimedia support

• Auto-translation

• Ease of access with QR codes

Why use JEM by eFlex?

eFlex understands that manufacturing systems of varying scopes and complexities are continuously transforming. Their JEM software helps companies digitize workflows and have complete control over processes for operational improvement.

Features:

• Full visibility with real-time dashboards

• Seamless connection to smart tools

• Complete integrations

Why use VKS?

VKS solutions drive profitability through automated data collection and proper monitoring of productivity. Designed by manufacturers for manufacturers, employees can learn work instructions in just three hours.

Features:

• Templates and mass updates with interactive annotations

• Data collection with user signatures

• Integrations and IoT

Why use Operations 1?

Established only in 2017 in Germany, this IT solutions group has grown to become a leading work instructions software provider by simplifying operational procedures through smart data collection and comprehensive analytics.

Features:

• Search processes with QR code scans

• Media editor and visual documentation

• Multi-language capabilities

Why use Tecnomatix?

A well-renowned tech provider of electronics and semiconductors, Siemens has developed Tecnomatix, a smart manufacturing software that streamlines the delivery and execution of work instructions for various industries, from aerospace and defense to medical devices and pharmaceuticals.

Features:

• 2D and 3D authoring and viewing

• Process documentation

• Revision management

Why use SwipeGuide?

To simplify the complexities in the manufacturing world, SwipeGuide devised a way to standardize operating procedures and make it easier for organizations’ front liners to learn these efficiently.

Features:

• Template-based applications with drag-and-drop editing

• Approval workflows

• Robust API and integrations

Why use Vuforia Expert Capture?

PTC, backed by its 30-year experience, continues to help companies navigate the constantly changing manufacturing landscape with digital solutions like their Vuforia Expert Capture work instructions that aim to optimize the workforce.

Features:

• Fast and easy documentation and authoring

• Real-time data capturing

• Integrated reporting for better traceability

Why use Smart Work Station?

Smart Work Station by Andonix achieves a high return on investment (ROI) in just days by minimizing disruptions, reducing errors, and boosting production by fast-tracking frontline training.

Features:

• Easy content creation of digital SOPs

• Digital Andon card for issues identification and resolution

• In-app chat and communication